ROLES AND FUNCTIONS OF SCHOOL DRRM COMMITTEEs (SDRRMCs) The Disaster Disaster Risk Management Management Office at the Reg Region ion,, Divi Division sion,, Dis Distric trictt and School Levels shall also be organized which shall have the following functions: •
Identify, assess and manage the hazards and risks that may occur in
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their locality; Communicate about those hazards and risks, their nature, na ture, eects,
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early warning signs and countermeasures; Identify and implement cost-eective risk reduction measures or
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strategies; Take T ake all necessary necessary steps on an ongoing basis to maintain, provide provide or arrange the provision of trained and competent personnel for eective and
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ecient disaster risk management in their areas of !urisdiction; "espond to and manage the adverse eects of emerge emergencies ncies in their
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area of !urisdictions; Carry out recovery activities;
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#romote #rom ote and raise public awareness of and compliance with policies and directives issued by the Chairman of $""%& relative to disaster risk
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management; $evelop, approve, implement and monitor 'chool $isaster "isk %anagement #lans and regularly review and test the plan consistent with
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other national and local planning programs; (stablish linkage and network with other local governme government nt units for
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disaster risk reduction and emergency response response purposes; )ormulate, )or mulate, prepare and issue &rders, %emoranda and Issuances consistent with the re*uirements of the +ational $isaster Coordinating
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Council +$CC; Integrate risk reduction into school development plans, programs and budgets as a strategy in schools. sustainable development and
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improvement plans; improvement (stablish an operating facility to be known as the "egion/$ivision/$istrict "egion/ $ivision/$istrict and 'chool $isaster &perations Center; and
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#repare and submit to the "egional $isaster "isk "eduction %anagement &ce, +ational $isaster "isk "eduction %anagement &ce and the +ational $isaster Coordinating Council damage and needs
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assessment reports; and Include as part of the 'chool Improvement #lan disaster risk reduction measures to ensure safety, and security of all teaching, non-teaching and school children0
Terms of Reference for the Chairman and ice!Chairman
The Chairman •
The Chairman shall advise the #resident and the Chairman of the +ational $isaster Coordinating Council, $irectors, 1eads of $ep($ &ces and other institutions on the current status of disaster/crisis as well as on the programs and operations being undertaken by the $epartment to
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reduce the impact of the emergency situation; (stablishes policy guidelines and sets priorities in the allocation of
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resources and services; 2dvises the leaders of the dierent action teams in accordance with the information/advisory given by warning agencies like #232'2 and #1I4&5C' of an impending occurrence of hazards and activates the
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operationalization of the contingency plans; 2nnounces the suspension of oces/and or classes on the basis of
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advisories given by the warning agencies; #rovides assistance to the +ational $isaster Coordinating Council on advocacy and information dissemination campaigns on disaster risk reduction and management through integration in the basic education
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curriculum; (nsures that disaster risk reduction concepts are being mainstreamed
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in the education system and integrated in the basic education curricula; (nsures the provision of safe learning environment, child friendly spaces,
alternative
learning
activities
to
displaces
families/individuals/schoolchildren housed in schools as temporary holding centers;
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2ctivates the $isaster &perations Center and authorizes the 67/8 services of pre-designated ocers and members of the concerned team; Convene and presides over meetings and conferences0
The ice!Chairman •
2ssists the Chairman in all his functions;
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#erforms the functions of the Chairman in case of absence/leave or
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incapacity of the latter; $evelops a disaster preparedness plan for the $epartment;
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&rganizes and supervises the $isaster &perations Center;
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(nsures that appropriate trainings and capability building be set up for teachers, school administrators, non-teaching personnel, and school
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children; %aintains cooperative and collaborative eorts with principal ocers of other government agencies and arranges for obtaining assistance relative
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to disaster risk reduction activities; 'erves as overseer and evaluator during emergency/evacuation drills
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and e9ercises; and $oes related work as may be assigned by the Chairman0
The De!D DRRMO shall serve as the central command and control for resource mobilization, resonse coordination and information management" During emergenc# situations, the De!D Disaster Oerations $enter shall be activated b# the Secretar# of the Deartment of !ducation as an !mergenc# Oerations $enter %DRRMO&!O$'" (s a matter of standard oerations rocedure and as ma# be re)uired b# the De!D Secretar#, through the $hairman of the DRRMO, re&designated members of the DRRMO shall render *+- dut# at the !O$"
Main Functions ." Oerational $oordination •
Coordinate pre-de:ned pre and post disaster operational activities being undertaken by relevant agencies and ensure that all key actors are
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taken on board; Initiate and lead the conduct of a multi-agency damage and needs assessment mission as the post disaster situation warrants;
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#rovide operational updates to the +ational $isaster Coordinating Council +$CC and &ce of the #resident and all cluster members, making sure that they are all in the loop and keep abreast of the unfolding
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situation; )acilitate the conduct of a multi-agency debrie:ng of past disaster
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situations to look into areas of strength and areas for improvement; 2llocate working stations for pre-identi:ed cluster members who will
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be working at the (&C during disaster situations; #romote a synergistic multi-agency approach in managing the potential
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conse*uences of disasters in the country; and )acilitate the provision of support to areas aected as well as to operational $isaster "isk "eduction &ces in schools being mobilized for response operations and schools being used as evacuation centers0
2. Response and Resource Mobilization %aintain an updated database of all available response resources in
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the $epartment that can provide capacities to the schools like airlift operations, :re suppression, emergency health services, ambulance service/emergency evacuation, security, emergency social services, environmental emergencies, hazardous materials emergencies, search and rescue, engineering and basic utilities in coordination with the •
dierent $""%& Teams; 2ssist in the formulation of mobilization 's for those response resources and operational support and arrangements like %&2 and %&s with partner agencies and cluster members and rehearse them as far as
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practicable; )acilitate the conduct of a post mobilization debrie:ng for all units deployed and utilized to look into areas of strength and areas for improvement0
3. Information Management %aintain an updated database of relevant baseline information on
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school population, demography in the dierent regions, hospitals, school •
facilities, etc0 Collate, validate and analyze information and undertake the appropriate steps to be taken based on pre-delegated tasks and responsibilities, otherwise recommend to the +$CC
(9ecutive &cer or the +$CC Chairman the necessary steps to be
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taken based on processed information for an enhanced decision-making •
process0 $ocument all past disaster situations to include a review of the pre and post disaster activities undertaken by all key actors, and maintain a
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database of these documents; $evelopment and integration of $isaster "isk "eduction in the
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curriculum0 2s a matter of standard operations procedure, all concerned shall take into consideration the reporting and (below), to ensure timely, accurate, and reliable data gathering and reporting0
4.Coordination for Operational Capability %aintain active linkages with C(+s of other +$CC member agencies
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and cluster members the synchronization of programs for operational •
capability upgrade; (9plore possibilities of cross fertilization with other C(+s in the area of
stang
skills
and
competencies,
e*uipment
operations
and
maintenance, in house systems and procedures, database management •
and granting of access; #rovide operational guidelines on the management of the 'chool $""%&0
"ersonne# Re$%irements 1. Intelligence and Disaster Analysis Ofcer /nder the suervision of the 0ntelligence and Disaster (nal#sis Officer will be the $ommunications and 1arning, Disaster and 2eeds (ssessment, and the Securit# and 3olice Teams"
a. Communications and Warning Team shall have the ollowing unctions: #rovide warning in close coordination with +ational warning agencies
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and through all available means, to areas threatened by slow onset disasters like storms, typhoons and conse*uent
measures to be undertaken; 2lert available response agencies/unites at the national level and closely monitor the conduct of disaster response operations, mobilizing
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additional resources available as may be needed in the :eld; and %onitor the transition from emergency response and relief to recovery phase as may be re*uired by the 'ecretary of the $epartment and or the &ce of the #resident of the #hilippines0
. Damage Analysis !eeds Analysis Team (valuates crisis situations and determines courses of actions to be
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followed, and formulates guidelines in assessing the situation; 2ssesses information and advises the Chairman of $""%& on possible
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measures to be undertaken in order to lessen the impact of the crisis; 'ubmits recommendation for allocation of needed resource;
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Coordinates the plans and actions of the 3roup with the proper
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authorities whenever a crisis occurs; %onitor the probable conse*uences of potential, ongoing and past disasters or emergency situation around the country in close coordination with internal and e9ternal stakeholders in education;
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Coordinate pre-de:ned pre and post disaster operational activities being undertaken by relevant agencies and ensure that all key actors are
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taken on board; Initiate and lead the conduct of a multi-agency damage and needs
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assessment mission as the post disaster situation warrants; )acilitate the conduct of a multi-agency debrie:ng of past disaster
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situation to look into areas of strength and areas for improvement; 2llocate working stations for pre-identi: ed cluster members who will be working at the $isaster &perations Center during emergency
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situations; #romote synergistic multi-agency approach in managing the potential
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conse*uences of disasters in the country; and $oes related work0
c. "olice and #ecurity Team Calls the local police of any bomb threat received through telephone or
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any other means of communication and reports the matter to the $""%& •
Chairman; 2ssists the police in conducting bomb search operations;
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'ecures the area and the entire $ep($ premises;
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#rovides for personnel and vehicle movement control and open all e9it
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routes; In case of :re, assigns a sub-group to the :re scene and coordinate
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with the :re suppression team to prevent looting and apprehend looters; 2ssigns a sub-group to the evacuation area to secure the properties
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and individuals evacuated0 'ystematically stores properties brought to the evacuation area and safeguard their release to their respective owners after the :re0 'ees to it that all evacuated e*uipment and documents are returned to their
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respective sections/owners0 %aintains a guarding system for personnel, materials and other
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installations; %akes an inventory of the returned documents/e*uipment and submits a report of losses/damages to the 4ice Chairman, who shall in turn submit the same to the &ce of the 'ecretary being the Chairman0
$. %ducation& Advocacy and Inormation Ofcer
The !ducation 0nformation Officer shall have the following functions and shall organize under his suervision alternative learning, advocac# and ublic information, education and training, and health and sanitation teams:
a. Alternative 'earning Team Coordinates with the ?ureau of 2lternative 5earning 'ystem, ?ureau of
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'econdary and (lementary (ducation, Commission on 1igher (ducation C1($ and 'tate niversities and Colleges on matters relative to the integration/mainstreaming of $isaster "isk "eduction $"" concepts in •
the courses oered; #rovides alternative learning activities to schoolchildren in the
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evacuation centers and ensure continuity of academic instruction; #repares modules and disaster preparedness materials as reference
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and support materials to teaching-learning activities; #rovides alternative learning materials and keeps an inventory of
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available resource materials on $""; and $oes related work
. %ducation and Training Team Trains and maintains pool of trainers on $"";
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Initiates programs and pro!ects to enhance skills and capabilities of teaching and non-teaching personnel on disaster risk reduction; Conducts researches and studies on disaster risk reduction, the impact/eects of integration/mainstreaming programs and pro!ects in the
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curriculum and the impact of disasters in the education sector; Conducts capability training of teachers and non-teaching personnel on disaster risk management;
c. Advocacy and "ulic Inormation Team Conducts information dissemination campaign on $"" concepts and
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what to do before, during and after the occurrence of hazards; 'erves as resource person during trainings, seminars and for a relative
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to disaster risk management; #rovides learning modules and $"" materials to schools and the
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public; #ublishes information on emergency situations, reports disaster damages and rehabilitation eorts to the +ational $isaster Coordinating Council and to the &ce of the #resident;
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Coordinates with media and the #ublic Information 2gency #I2 on
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matters relative to advocacy and public information activities; Conducts studies and researches on $"" and disseminates results and recommends appropriate action0
d. %mergency (ealth and )edical #ervice Team 2rrange with government health agencies like $epartment of 1ealth,
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#+"C or other sources for :rst aid and medical self-help training; 'upervise the selection of : rst aid or medical treatment areas in
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evacuation centers; $irects :rst aid or medical self-help operations and control the access
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to medical supplies; (stablishes policies and rules governing the emergency treatment of
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badly in!ured persons; %aintains an ade*uate sanitation and hygienic standards and deals
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with matters related to emergency services; %onitors the storage and handling of medicines, goods, food and
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drinking water in evacuation in coordination with concerned agencies; $oes related work as the need arises0
*. "lans and O+erations Ofcer The 3lans and Oerations Officer shall organize and suervise the evacuation, search and rescue, fire suression, rehabilitation and engineering teams and shall have the following duties and resonsibilities: •
$etermines courses of action to be taken based on the
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recommendations of the Intelligence and $isaster 2nalysis &cer; $etermines the type of action units to be utilized whenever there is a
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crisis; %aintains and/or supervises programs of operations and determines
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the necessity of utilizing additional action units; Coordinates with the Intelligence and 2nalysis & cer the operations being undertaken and those to be implemented0
a. ,elie and %vacuation Team 'ystematically evacuates personnel, students and properties during
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emergency situations; pon receipt of information from the Communication and @arning Team on the need to evacuate, the team shall immediately establish an
evacuation area and take charge of evacuation in the following order of •
priorityA &ccupants of the building, especially the in!ured;
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4aluable documents and records of the oce;
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#ersonal belongings of personnel;
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&ce e*uipment and other movable facilities;
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"eceives evacuees/victims from the evacuation service leader;
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#rovides housing for displaced persons/evacuees during emergency;
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&rganizes evacuees into work brigades/committees;
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(nsure proper camp management of resources guided by the %inimum
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'tandards on (ducation in (mergencies; and Conducts inventory and stockpile of available resources0
. #earch and ,escue Team 5ocates/"emoves in!ured or trapped persons in the area in coordination
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with '2" skilled agencies/groups; &rganizes and trains the search and rescue teams provided for in the
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emergency plan, in cooperation with +$CC member agencies; &btains appropriate e*uipment for search and rescue operations;
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Coordinates with #+"C and other response agencies on matters relative to search and rescue operations; and Coordinates with agencies/organizations/with specialized skills on search and rescue for possible deployment to aected areas during emergency situation0
c. -ire #u++ression &rganizes :re-:ghting teams/brigades for initial :re :ghting
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deployment; #rovides :re-:ghting instructions through locally available sources
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5ocal )ire $epartment; (nsures that :re :ghters know their stations and locations of :re-
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:ghting e*uipment in the area; $eploys :re :ghting personnel to :re aected areas;
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Coordinates with the ?ureau of )ire $epartment on matters related to :re suppression; and %aintains network with :re suppression agencies and organizations for !oint trainings and :re suppression skills; 'ets on the :re alarm in case of :re;
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2ssesses the nature of :re and suppress it by using the appropriate :re e9tinguishers available or by practical means of putting it o such as wet
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!ute sacks; #revents the spread of :re by shutting o all ventilators and witching o all electrical breakers in the building; 2lerts all oce personnel in case evacuation is necessary; %aintains order and take control of )I"( (BIT' to avoid crowding and confusion of occupants0 )ast and orderly movement towards the :re e9it
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must be achieved; 2ssists :remen in clearing safe routes/roads for :re trucks and :re
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hoses; 2fter the :re, perform the following workA
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"epair/replace all damaged :re-:ghting e*uipment;
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"eturn and make an inventory of all :re-:ghting e*uipment;
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"e:ll all :re e9hausted :re e9tinguishers;
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2ssess the e9tent of damage, and
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#repare a report of :re damages0
d. %ngineering and ,ehailitation Team Conducts monitoring and damage assessment of school properties and
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reports the same to the Chairman; 4alidates reports and determines cost of damages for budget
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allocation; "epairs and rehabilitate damaged structures;
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#rovides technical assistance, maintenance procedures and precautionary measures to schools relative to the repair and rehabilitation
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of school buildings damaged by typhoons and calamities; ndertakes rapid assessment of damages caused by typhoons,
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reports results to concerned oces; 2ssess structural integrity and stability of structures before occupying
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the same; and "ecommends appropriate interventions for damaged structures0
. ,esources and 'ogistics Ofcer The Resource and Logistics Officer shall take charge of resource mobilization, allocation and logistics suort for the DRRMO" /nder the Resource and Logistics
Officer shall be the 4und Sourcing Team, Transortation Team and Sulies and Relief Team"
a. -und #ourcing Team The team shall take charge of fund sourcing activities both from
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internal and e9ternal stakeholders of education; Coordinates and maintains an eective networking system with donor communities to complement, harmonize and synchronize humanitarian
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assistance and support during emergency situation; $etermines the e9tent and kind of assistance to be provided to displaced families and individuals in the evacuation centers and source
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funding assistance; )acilitate release of :nancial humanitarian assistance during emergency situation and ensures its transparency, accountability and
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timeliness; #rovides accounting and auditing rules and regulations relative to fund
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utilization in coordination with concerned agencies; and $oes related work0
. Trans+ortation Team Takes charge of all mobilization procedures, provision of vehicles and
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transport facilities as deemed necessary; $etermines the transportation needs and re*uirements; 2ssigns all available vehicles and transport units to the monitoring and
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damage assessment teams; Coordinates with counterpart transport team leaders and local
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transport groups for resource sharing; and $oes related work0
c. #u++ly and ,elie Team Coordinates with concerned agencies on the provision of supplies and
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relief goods to displaced families and individuals; 'upervises relief operation, establishes relief and supply areas in the aected areas and consolidates list of recipients and supplies/relief goods
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still needed by evacuees; %aintains an inventory of non perishable goods and makes these
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available during emergency situation; and $oes related work0
/. Dataase )anagement Team The Database Management shall be taken charged b# a 3rogrammer as the head of the team and shall be assisted b# five %5' encorders"
a. "rogrammer The main function of the database management team is to gather,
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consolidate, validate and analyze data caused by emergencies/calamities, and present its *ualitative and *uantitative impact on the education •
sector0 (stablish/%aintain a website for repository and retrieval of data on disasters/calamities which can be used for information dissemination,
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policy formulation, resource allocation and decision-making0 $esigns worksheet/formats to be used in processing data caused by
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disasters; %onitors the utilization of disaster databases installed in the websites
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of the "egional/$ivision and updates the same whenever necessary; #rovides technical assistance to the & cers of the $""%& relative to
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the computerization of disaster related data; and "eviews/(valuates submitted data/reports from the :eld0
. %ncoders 2ssists the programmer and ocers of the $""%& in processing
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disaster related data; 2ssists in the preparation of oce orders, memoranda,
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communications and powerpoint presentations; #erforms liaison work with other oces, follow-up on disposition of
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important documents; Coordinates with line government agencies on matters pertaining to
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data gathering, analysis, and presentation; 2ssists in the preparation of reports, checks, classi:es ocial
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communications and maintains :les of disaster related data; and #erforms other tasks that may be assigned by the immediate supervisor or head of oce0