1
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL Profitability Analysis (CO-PA) End User material explain in step by step manner with screenshots, how to do transaction. Profitability Analysis (CO-PA) End User document will help you understand how to run transactions in SAP and complete your business process. In this document set we cover following transactions Master Data S_ALR_87005722 Maintain Plan Version Planning KE1E Transfer Planned Quantity from PA to SOP KE1V Transfer Plan Data from PA to PCA KE13N Upload COPA Offline Planning KE28 Top Down Distribution KEPM Sales Planning Reporting KE21S Simulate Valuation KE24 Line Item Display Actual Data KE25 Line Item Display Plan Data KE30 Execute Profitability Report
S_ALR_87005722 - Maintain Plan Version Functionality In this step you define the CO versions you want to use for your operating concern. These versions are valid for all of CO and for all operating concerns. In Profitability Analysis, you can only use versions for plan data. Consequently, the fields "Actual" and "Exclusive use" are not relevant for CO-PA. Each version has attributes, which are only valid for one operating concern. The attributes determine the following:
Whether you can plan a version
The Version locked indicator lets you lock a plan version so that no more changes can be made to it.
Which currency type should be used to store the data in this version
If, alongside the operating concern currency, the company code currency or the profit center valuation is also active in your operating concern, you need to specify the currency type for each version.
Which exchange rate should be used to translate foreign currencies to the local currency
For what date the system should derive characteristics
2
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL In planning, the system always tries to derive values for the characteristics, which you do not specify. Since these derivation rules are time-dependent, you can specify which date the system should use when it performs derivation. Scenario Create plan version 4. Requirements Operating Concern Menu Path Transaction Code
Accounting Controlling Profitability Analysis Planning Current Settings S_ALR_87005722 - Maintain Plan Versions S_ALR_87005722
Double click on S_ALR_87005722 - Maintain Plan Versions. General Version Definition
Click the New entries
button.
Update the following fields: Field Name
Field Description
Version
Number key identifying plan version Example: 4
Name
Description of the Name.
Click the checkbox
in the Column Plan
Values
Example: Plan Version 4 to select it.
3
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL Click the checkbox
in the Column Variance
to select it.
Click the Save
button.
Select the 4 button.
line and click the Settings in operating concern
Confirm transfer from version
Click the Yes
button.
Change View "Settings in operating concern": Details
Update the following fields:
Field Name
Field Description
Values
Exch.rate type
Exchange rate type that will be used for currency translation.
Example: P
Derivation date
Date for derivation of characteristics in planning.
Example: 01.01.2002
Click the checkbox of the Check derivation Click the Enter Click the Save
to select it.
button. button. The message bar displays “Plan version saved”
KE1E - Transfer Planned Quantity from PA to SOP Functionality You can transfer a sales plan created in CO-PA to Sales and Operations Planning (SOP).
4
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL You can transfer the sales quantities either by individual products or by product groups. You can use any profitability segments (for example, all products in a division) and time frames (posting periods and weeks) as selection criteria. You can transfer a sales plan more than once, since the sales volumes are overwritten in SOP with each transfer. If you select the Transfer changes only field, you can ensure that only the changes are transferred when you have made changes to a CO-PA sales plan. Scenario Transfer Planned Sales Quantities to SOP for: Company Code 5200 Plant 5200 Requirements Plan data were entered into CO-PA.
Menu Path
Accounting Controlling Profitability Analysis Planning Integrated Planning KE1E - Transfer Quantities to SOP
Transaction Code
KE1E
Double click on KE1E - Transfer Quantities to SOP. Transfer Plan to SOP: Initial screen
Update the following fields: Field Name Field Description
Values
From period Entry field for beginning period and year.
Example: 001.2002
To
Example: 012.2002
Entry field for the last period and year of the transfer.
5
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL
Version
Plan version (CO-PA) enables you to keep two or more sets of data for the same object. You can maintain and evaluate several plan versions at the same time.
Example: 0
Record type
Record types in CO-PA tell you what type of business transaction the data transferred to CO-PA comes from.
Example: F
Version
Version in SOP, a sales quantity plan can be stored in different versions. One of these versions is always 'active'.
Example: 099
Click the Enter
button.
Click the Selection criteria
button.
Transfer Plan to SOP: Selection criteria
Update the following fields: Field Name
Field Description
Values
Company Code
Code identifying the company.
Example: 5200
Plant
Code identifying the plant in which product is produced.
Example: 5200
Click the Enter
button.
Click the Execute
button.
Transfer to SOP: Log
6
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL
Click the Back
button.
Transfer Plan to SOP: Initial screen
Note: You can transfer a sales plan more than once, since the sales volumes are overwritten in SOP with each transfer. If you select the Transfer changes only field, you can ensure that only the changes are transferred when you have made changes to a CO-PA sales plan. If you are satisfied with the results, repeat the same process in Production mode by deselecting the Test run Click the Back
checkbox.
button to go back to SAP Easy Access screen.
KE1V - Transfer Plan Data from PA to PCA Functionality
7
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL It is possible to transfer planned values and quantities periodically from costing-based Profitability Analysis (CO-PA) to Profit Center Accounting. To do so, you need to assign the value and quantity fields in CO-PA to the accounts in Profit Center Accounting. You can define rules in Customizing to derive the correct account in EC-PCA. Scenario Transfer PA plan for 812W LLDPE to PCA. Company code 1000; and Plant 1000. Requirements In addition, plan data must exist for combinations of profit center, controlling area, and company code in costing-based CO-PA. Note that when no profit center is found for a posting to CO-PA, the system automatically assigns that posting to the dummy profit center. Plan data that is not assigned to a specific controlling area and company code cannot be transferred to EC-PCA.
Menu Path
Accounting Controlling Profit Center Accounting Planning Plan Data Transfer KE1V - Costing-based CO-PA
Transaction Code
KE1V
Double click on KE1V - Costing-based CO-PA. Transfer to EC-PCA: Initial screen
Update the following fields: Field Name
Field Description
Values
From period
From Period
Example: 001.2002
To
To Period
Example: 012.2002
Version
Plan version, relevant for Co-PA planning
Example: 2
Record type
Relevant record type: billing document.
Example: F (Billing)
Click the Processing instructions should be retained, and which should be summarized. Transfer to EC-PCA: Processing instructions
button to select what Characteristics
8
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL
Click the Value fields buttonot select the value fields you want to transfer to PCA. Note that these value fields should have been defined in the derivation rules of the accounts numbers. Transfer to EC-PCA: Value fields
Click the Revenue . them.
and the Sales quantity.
Click the Selection criteria transfer. Transfer to EC-PCA: Selection criteria
checkboxes to select
button. To select what are the criteria for the
9
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL
Update the following fields: Field Name
Field Description
Values
Profit Center
Profit Center of the material plan to be transferred
Example: 4101
Click the Execute
button.
Transfer to EC-PCA: Log
Click the Back
button.
Transfer to EC-PCA: Initial screen
10
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL
If you are satisfied with the results, repeat the same process in Production mode by deselecting the Test run Click the Back
checkbox.
button to go back to SAP Easy Access screen.
KE13N - Upload of COPA Offline Planning Functionality The Excel template created in Customizing can be copied as often as required and used to create planning data in Excel. By using the uploading function for Excel, you can transfer the individual files into the SAP system. This means that planning data can be entered into different PCs, local planning thereby being possible. Scenario Upload Sales Plan file under the name “SALES.TXT”. Requirements The file name adheres to the generic file name, so that it can be assigned to the file description correctly. Menu Path
Accounting Controlling Profitability Analysis Planning Integrated Planning Upload from Excel KE13N - Execute
Transaction Code
KE13N
Double click on KE13N – Execute. Flexible Upload
11
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL
Update the following fields: Field Name
Field Description
Values
Operating concern
A unique four-character key for the CO organizational unit operating concern.
Example: 1000
Type of Profitability Analysis
Costing-based Profitability Analysis and/or account-based Profitability Analysis.
Example: 1
Press [F4] or Click the
Search button in the Path or file
Select the SALES
file in list box.
Click the Open
button.
Flexible Upload
field.
12
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL
Click the Execute
button.
Flexible Upload
Note: If there are problems in the upload, make sure that the “Totals” line in the text file to be uploaded is deleted (last line). Click the Back Flexible Upload
button.
13
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL
Click the Back
button to go back to SAP Easy Access screen.
KE28 - Top-Down Distribution Functionality In Profitability Analysis: sales revenues, sales deductions and costs of goods manufactured are generally stored at the customer/product level. However, many business transactions such as freight invoices, insurance expenses, or advertising - cannot easily be assigned to such a detailed level in CO-PA. Consequently, these need to be posted at a summarized level, such as the division, sales organization, or company code level. Top-down distribution of actual data is a periodic function that lets you distribute this aggregated data to more detailed levels in CO-PA on the basis of reference information (such as the data from the previous year). Scenario Distribute Custom Clearance posted to Company Code/Product/Plant to Customer/Country. Requirements You use costing based Profitability Analysis.
Menu Path
Accounting Treasury Profitability Analysis Actual Postings Period-End Closing Periodic Adjustments KE28 - Top-Down Distribution
14
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL Transaction Code
KE28
Double click on KE28 - Top-Down Distribution. Top-Down Distribution: Initial screen
Update the following fields:
Field Name
Field Description
Values
From period
Beginning period of actual values to be distributed
Example: 10.2002
To
The last period of actual values to be distributed
Example: 10.2002
Record type
Type of business transaction the data transferred to CO-PA comes from.
Example: F
From period
Beginning period of reference data.
Example: 10.2002
To
The last period of reference data.
Example: 10.2002
Record type
Type of business transaction the data transferred to CO-PA comes from.
Example: F
Click the Actual data
radio button.
15
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL Click the Test run
checkbox to deselect.
Click the Processing instructions
button.
Top-Down Distribution: Processing instructions
Note: Set the radio button for characteristics that you want to distribute in “Dist” column. Click the Customer
radio button.
Click the Country Click the Selection criteria
radio button. button.
Top-Down Distribution: Selection criteria
16
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL
Note: Select the characteristic values that you want to distribute. Update the following fields:
Field Name
Field Description
Values
Company Code
Code identifying the company.
Example: 1200
Click the Value fields
button.
Top-Down Distribution: Value fields
17
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL
Click the Deselect all
button.
Note: Select the Value fields that are to be distributed. Click the Cost-Customs Clear
checkbox.
Top-Down Distribution: Value fields
Click the Check distribution.
button to check that there are no errors in the set-up of the top
18
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL Click the Execute
button.
Top-Down Distribution: Log
Click the Back
button.
Top-Down Distribution: Initial screen
Click the Back
button to go back to SAP Easy Access screen.
19
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL KEPM - Sales Plan Functionality The automatic planning method Copy allows you to copy existing reference data to data area specified by the selected planning package. Reference data can be, for example, the actual data from the previous year or planning data from a different or the same plan version. You can use the copied data as the basis for planning, for example, and then change it by applying other planning methods. Scenario Copy Sales Plan from the year 2002 to 2003. Requirements Reference data in year 2002 exist. Menu Path
Accounting Controlling Profitability Analysis Planning KEPM Edit Planning Data
Transaction Code
KEPM
Double click on the KEPM - Edit Planning Data. Planning Framework: Overview
Click on the DSP Button Planning Framework: Overview
to expand the structure.
20
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL
Double click on the DSP2003 Button
to display planning methods.
Planning Framework: Overview
Click on the Copy Button Double click on the Copy Button Planning framework: Information
to expand the structure. to start coping.
21
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL Click the Continue Button
.
Planning Framework: Overview
Click the Upd. run Button
.
Planning Framework: Overview
KE21S - Simulate Valuation Functionality To test valuation in detail or to run a detailed analysis of errors, you can simulate valuation for the different points of valuation. The screen that appears matches that for manual line item entry, but no values are posted. From this screen, you can use the valuation analysis described above, as well as the separate condition and access analyses. Thus you can test various valuations without actually posting SD billing documents e.g. Material cost estimate for cost of goods sold when qty of sales is entered. Scenario Simulate the valuation of a Manual Planning entry (version 0), for material 20000239 and plant 1200. Requirement
22
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL Operating concern environment is active.
Menu Path
Accounting Accounting Controlling Profitability Analysis Tools Analyze Value Flows KE21S - Simulate Valuation
Transaction Code
KE21S
Double click on KE21S - Simulate Valuation. Valuation Simulation CO-PA: Initial Screen
Update the following fields: Field Name
Field Description
Values
Posting date
Posting date
Example: 11.11.2002
Record type
Type of business transaction: billing (record type 'F') or incoming sales orders (record type 'A') in Sales and Distribution (SD), allocation of cost center costs (record type 'D'), and settlement of orders or projects (record type 'C').
Example: F
Pt. of valuation Profitability Analysis recognizes four points of valuation: 01 Real time valuation of actual data; 02 Periodic valuations of actual data; 03 Manual planning; 04 Automatic planning.
Example: 03
Version
Example: 0
Plan version
Click the Enter
button.
23
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL Valuation Simulation CO-PA
Update the following fields on the Characteristics tab: Field Name
Field Description
Values
Company Code
Code identifying the company.
Example: 1200
Product
The Product.
Example: 20000239
Plant
Code identifying the operational unit of the company where the material is manufactured and stored
Example: 1200
Click the Value fields Valuation Simulation CO-PA
tab button.
24
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL
Update the following fields on the Value Field tab: Field Name
Field Description
Values
Sales quantity
The planned sales quantity.
Example: 10
Unit
Unit of measure.
Example: TO
Click the Enter
button.
Click the Valuation
button.
Valuation Simulation CO-PA
25
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL
Note: As a result of the valuation, value fields will be populated with figures if there was a cost estimate available for the material. This is in the case of Manufacturing Affiliates, but in the case of Non-Manufacturing Affiliates, no breakdown of cost will be available, where materials will be valuated based on the future price in the material master.
Tip: To analyze valuation steps in detail way click the Analyze valuation button. Click the Back
button to go back to the SAP Easy Access screen.
KE24 - Line Item Display - Actual Data CO-PA Functionality In this report you can display a specific amount of line items in the line item list. The line item list is especially useful for displaying characteristics that you do not use for creating profitability segments and that you have deactivated accordingly in Customizing. In costingbased Profitability Analysis, these characteristics are still filled in the line item and hence listed in the line item list. Scenario Report of all line items coming from billing documents for the whole year 2002 must be prepared. Requirements None. Menu Path
SAP menu Accounting Controlling Profitability Analysis Information System Display Line Item List KE24 - Actual
Transaction Code
KE24
26
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL Double Click on KE24 – Actual Display Actual Line Items: Initial Screen
Update the following fields: Field Name
Field Description
Values
Currency type
Code identifying the currency in CO-PA, i.e. ‘B0’ Operating Concern Currency
Example: B0
Record type
Record type, i.e. ‘F’ Billing document
Example: F
Period/year
Period/year, 0MM.YYYY
Example: 001.2002
to
To Period, 0MM.YYYY
Example: 012.2002
Click Layout Choose layout (1)
. 1 Entry found
Select /TRAINING1 - Trai... - SBTP00225 - 15.07.2002 in list box.
27
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL Display Actual Line Items: Initial Screen
Click
.
Display Actual Line Items: List
28
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL Display Line Items
Click Value fields
.
Display Line Items
Click Origin data Display Line Items
.
29
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL
Click Administrat.data Display Line Items
Click Integration Button
.
.
30
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL Integration: Selection of Transactions
Click Display Sales Order Click Button
.
Display Sales Order 401: Overview
Click Button Document Flow
‘Document flow’
.
31
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL
Click .. Invoice 90000193 / 10 Button
.
Click Display document Button
.
Invoice 90000193 (F2) Display: Overview of Billing Items
Click Accounting Button List of Documents in Accounting
.
32
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL Click 777 Button
.
Note: Now you are displaying the same CO-PA document '777' from side of a Billing Document. According to document flow you made a circle. Display Line Items
Click Back List of Documents in Accounting
Click Cancel Button
.
Invoice 90000193 (F2) Display: Overview of Billing Items
33
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL
Click Back Document Flow
Click Back Display Sales Order 401: Overview
34
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL
Click Back
.
Display Line Items
Click Back
.
Display Actual Line Items: List
35
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL
Click Back
.
KE25 - Line Item Display - Plan Data CO-PA Functionality In this report you can display a specific amount of plan line items in the line item list. Scenario Report of all line items coming from billing documents kept in the version ‘Plan version: change 1’ for the whole year 2002 must be prepared. Requirements None. Menu Path
SAP menu Accounting Controlling Profitability Analysis Information System Display Line Item List KE25 - Plan
Transaction Code
KE25
Double click on KE25 - Plan Display Plan Line Items: Initial Screen
36
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL
Update the following fields: Field Name
Field Description
Values
Currency type
Code identifying the currency in CO-PA, i.e. ‘B0’ Operating Concern Currency
Example: B0
Record type
Record type, i.e. ‘F’ Billing document
Example: F
Version
Three-digit number which represents the version of the forecast parameters as defined in the forecast profile
Example: 1
Period/year
Period/year, 0MM.YYYY.
Example: 001.2002
To
To Period, 0MM.YYYY
Example: 012.2002
Click Layout Choose layout (1)
. 1 Entry found
Select /TRAI... - in list box.
37
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL Display Plan Line Items: Initial Screen
Click the Execute
button.
Display Plan Line Items: List
Click the Back
button.
38
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL KE30 - Execute profitability report Functionality In this transaction you can analyze your profitability data in drilldown reporting. Execute a report that has been defined in accordance with your requirements. Scenario You are supposed to prepare profitability report for Company Code 5200 for the whole year 2002, according to profit center hierarchy. After execution of the report a currency of the report must change from USD to SAR. Prerequisites None. Menu Path
SAP menu Accounting Controlling Profitability Analysis Information System KE30 - Execute Report
Transaction Code
KE30
Double Click on KE30 - Execute Report. Run Profitability Report: Initial Screen
Select the ZSAI1001 tree view node – choose report appropriate for your requirements. Click the Execute
button.
Selection: SAI Revenue/Expenses
39
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL
Update the following fields: Field Name
Field Description
Values
Company Code
Organizational unit in FI that represents business entity.
Example: 5200
From Period.Year
From Period.Year, 0MM.YYYY
Example: 001.2002
To Period.Year
To Period.Year, 0MM.YYYY
Example: 012.2002
Click the Execute
button.
Execute Drilldown Report "SAI Revenue/Expenses": Drilldown List
40
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL Click the Product field in the Navigation Section to move this characteristic to the right section and break the data according to the Product. Execute Drilldown Report "SAI Revenue/Expenses": Drilldown List
Click the Customer field in the Navigation Section to move this characteristic to the right section and brake the data according to the Customer. Execute Drilldown Report "SAI Revenue/Expenses": Drilldown List
Click the
button to move back the first characteristic into Navigation Section.
Click the
button to move back the second characteristic into Navigation Section.
Execute Drilldown Report "SAI Revenue/Expenses": Drilldown List
41
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL
Click the Total Click the Details moved into lines.
line to highlight it. button to change the layout of the report. Key figures from columns are
Execute Drilldown Report "SAI Revenue/Expenses": Drilldown List
Click the Customer field in the Navigation Section to move this characteristic to the right section and brake the data according to the Customer. Execute Drilldown Report "SAI Revenue/Expenses": Drilldown List
42
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL
Click the Customer
button to switch between different Customers.
Execute Drilldown Report "SAI Revenue/Expenses": Drilldown List
43
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL Click the Product field in the Navigation Section to move this characteristic to the right section and brake the data according to the Product. Execute Drilldown Report "SAI Revenue/Expenses": Drilldown List
Click the Product
button to switch between different Products.
Execute Drilldown Report "SAI Revenue/Expenses": Drilldown List
Click the Product Click the
button to switch between different Products.
button.
Execute Drilldown Report "SAI Revenue/Expenses": Drilldown List
44
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL
Click the Back
button.
Execute Drilldown Report "SAI Revenue/Expenses": Drilldown List
From the SAP main menu, use the following menu path: NavigateSwitch drilldown....
45
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL Switch Drilldown Characteristic
Execute Drilldown Report "SAI Revenue/Expenses": Drilldown List
Click Button
.
Currency Translation: All Columns
Click Currency Button
.
46
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL To-currency (1) 185 Entries found
Select the SAR - Saudi Riyal
in list box.
Currency Translation: All Columns
Click Translation key Button Select Default for drilldown reporting in list box.
Currency Translation: All Columns
.
47
PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL
Click the Execute
button.
Execute Drilldown Report "SAI Revenue/Expenses": Drilldown List
Click the Back
button.
Exit Report
Click Yes Button
.
